Information Collection Request (ICR) Tracker

ICR Definition

An Information Collection Request (ICR) is a federal agency’s request for approval from the Office of Management and Budget (OMB) to collect information from the public. Under the Paperwork Reduction Act (PRA), agencies must justify why the information is needed and how it will be used.

Federal agencies are required to submit an ICR whenever they create, renew, modify, or discontinue an information collection. Each ICR includes a description of the collection, supporting materials and documentation (such as forms, surveys, or scripts), and proof that the agency has met the requirements of the PRA.

The ICR is submitted to the The Office of Information and Regulatory Affairs (OIRA) within OMB for review and approval. OIRA grants approval for a maximum of three years, after which the collection must be renewed through a new ICR submission.

ICRs are publicly available on RegInfo.gov, and additional guidance can be found in the FAQs.

ICR Explorer

Showing 20 of 12211 results

Reference Number Title Agency Status Request Type
202205-1545-019 Contributions of Motor Vehicles, Boats, and Airplanes (Form 1098-C) TREAS/IRS Active
Extension without change of a currently approved collection
Contributions of Motor Vehicles, Boats, and Airplanes (Form 1098-C)

Key Information

Received 2022-08-31
Concluded 2022-10-20
Expires 2025-10-31
Action Approved without change
OMB Control # 1545-1959
Previous ICR 201806-1545-001

Federal Register Notices

60-Day FRN View Notice
30-Day FRN View Notice

Authorizing Statutes

26 USC 170 (View Law)

Abstract

Section 884 of the American Jobs Creation Act of 1004 (Public Law 108-357) added paragraph 12 to section 170(f) for contributions of used motor vehicles, boats, and airplanes. Section 170(f)(12) requires that a donee organization provide an acknowledgement to the donor of this type of property and is required to file the same information to the Internal Revenue Service. Form 1098-C may be used as the acknowledgement and it, or an acceptable substitute, must be filed with the IRS.

202206-1210-011 Prohibited Transaction Class Exemption 1988-59, Residential Mortgage Financing Arrangements Involving Employee Benefit Plans DOL/EBSA Active
Extension without change of a currently approved collection
Prohibited Transaction Class Exemption 1988-59, Residential Mortgage Financing Arrangements Involving Employee Benefit Plans

Key Information

Received 2022-08-19
Concluded 2022-10-20
Expires 2025-10-31
Action Approved with change
OMB Control # 1210-0095
Previous ICR 201906-1210-001

Federal Register Notices

60-Day FRN View Notice
30-Day FRN View Notice

Authorizing Statutes

29 USC 1108(b) (View Law)

Abstract

This class exemption permits employee benefit plans to enter into specified transactions involving residential mortgage loans with parties in interest without violating the prohibited transaction provisions of ERISA, provided specified conditions are met. Among other conditions, the plan must maintain records pertaining to covered transactions for the duration of the loan and must make the records available upon request to plan trustees, investment managers, participants and beneficiaries, and agents of the Department or the IRS.

202207-1545-007 Notice of Medical Necessity Criteria under the Mental Health Parity and Addiction Equity Act of 2008 TREAS/IRS Active
Extension without change of a currently approved collection
Notice of Medical Necessity Criteria under the Mental Health Parity and Addiction Equity Act of 2008

Key Information

Received 2022-08-31
Concluded 2022-10-20
Expires 2025-10-31
Action Approved without change
OMB Control # 1545-2165
Previous ICR 201904-1545-004

Federal Register Notices

60-Day FRN View Notice
30-Day FRN View Notice

Authorizing Statutes

Pub.L. 110 - 343 511 (View Law)

26 USC 9812 (View Law)

Abstract

Section 9812 of the Code requires group health plans maintained by an employer with more than 50 employees to disclose upon request to participants and beneficiaries of the plan the medical necessity criteria used in making decisions regarding claims for benefits under the plan.

202206-1545-004 Return by a Shareholder Making Certain Late Elections To End Treatment as a Passive Foreign Investment Company TREAS/IRS Active
Extension without change of a currently approved collection
Return by a Shareholder Making Certain Late Elections To End Treatment as a Passive Foreign Investment Company

Key Information

Received 2022-08-31
Concluded 2022-10-20
Expires 2025-10-31
Action Approved without change
OMB Control # 1545-1950
Previous ICR 201811-1545-011

Federal Register Notices

60-Day FRN View Notice
30-Day FRN View Notice

Authorizing Statutes

26 USC 1297 (View Law)

26 USC 1298 (View Law)

Abstract

Form 8621-A is used by certain taxpayer/investors to request ending of their treatment as investing in a Passive Foreign Investment Company. The underlying law is in IRC sections 1297 and 1298.

202207-1513-007 Power of Attorney TREAS/TTB Active
Extension without change of a currently approved collection
Power of Attorney

Key Information

Received 2022-08-31
Concluded 2022-10-19
Expires 2025-10-31
Action Approved without change
OMB Control # 1513-0014
Previous ICR 201904-1513-015

Federal Register Notices

60-Day FRN View Notice
30-Day FRN View Notice

Authorizing Statutes

26 USC 6061 (View Law)

27 USC 204(c) (View Law)

Abstract

The Internal Revenue Code (IRC) at 26 U.S.C. 6061 provides that any return, statement, or other document submitted under the IRC’s provisions must be signed in accordance with the forms or regulations prescribed by the Secretary of the Treasury (the Secretary). Also, the Federal Alcohol Administration Act (FAA Act) at 27 U.S.C. 204(c) authorizes the Secretary to prescribe the manner and form of applications for basic permits issued under the Act. Under those authorities, the Alcohol and Tobacco Tax and Trade Bureau (TTB) regulations require individuals signing documents and forms filed with TTB on behalf of an applicant or principal to have specific authority to do so. As such, applicants and principals use form TTB F 5000.8 to delegate such authority to a designated individual and to report that delegation to TTB. Many documents and forms submitted to TTB are legally binding and have penalties for omissions or falsification, and TTB uses the collected information to determine who legally represents an applicant or permittee doing business with the agency.

202206-3206-001 Consumer Assessment of Healthcare Providers and Systems (CAHPS®) Survey OPM Active
Revision of a currently approved collection
Consumer Assessment of Healthcare Providers and Systems (CAHPS®) Survey

Key Information

Received 2022-06-17
Concluded 2022-10-19
Expires 2025-10-31
Action Approved with change
OMB Control # 3206-0274
Previous ICR 201910-3206-004

Federal Register Notices

60-Day FRN View Notice
30-Day FRN View Notice

Abstract

OPM uses the CAHPS results as part of the FEHB Plan Performance Assessment (PPA). The PPA enables a consistent, objective evaluation of carrier performance and also provides more transparency for enrollees. This assessment uses a discrete set of quantifiable measures to examine key aspects of performance in the areas of clinical quality, customer service and resource use. Eight CAHPS measures are part of this discrete set of quantifiable measures. Taken together with more traditional assessments of contract administration, these measures help ensure that enrollees receive high quality affordable healthcare and a positive customer experience. The PPA is linked to carrier profit and premium adjustment factors. FEHB contracts include language to incorporate the PPA as a determinant of the Service Charge or Performance Adjustment.

202207-1530-003 Claim for Relief on Account of the Non-receipt of United States Savings Bonds TREAS/FISCAL Active
Extension without change of a currently approved collection
Claim for Relief on Account of the Non-receipt of United States Savings Bonds

Key Information

Received 2022-08-31
Concluded 2022-10-19
Expires 2025-10-31
Action Approved without change
OMB Control # 1530-0048
Previous ICR 201904-1530-011

Federal Register Notices

60-Day FRN View Notice
30-Day FRN View Notice

Authorizing Statutes

31 USC 31 (View Law)

Abstract

Application by owner to request a substitute savings bond or payment in lieu of bond not received.

202207-1530-002 Application for disposition of Retirement Plan/Individual Retirement Bonds Without Admin. of Deceased Owners Estate TREAS/FISCAL Active
Extension without change of a currently approved collection
Application for disposition of Retirement Plan/Individual Retirement Bonds Without Admin. of Deceased Owners Estate

Key Information

Received 2022-08-31
Concluded 2022-10-19
Expires 2025-10-31
Action Approved without change
OMB Control # 1530-0032
Previous ICR 201811-1530-006

Federal Register Notices

60-Day FRN View Notice
30-Day FRN View Notice

Authorizing Statutes

31 USC 31 (View Law)

Abstract

Used by heirs of deceased owners of Retirement Plan and/or Individual Retirement Bonds to request disposition.

202201-2090-001 Focus Groups As Used By EPA For Economics Projects (Renewal) EPA/AdmO Active
Extension without change of a currently approved collection
Focus Groups As Used By EPA For Economics Projects (Renewal)

Key Information

Received 2022-01-26
Concluded 2022-10-19
Expires 2025-10-31
Action Approved with change
OMB Control # 2090-0028
Previous ICR 201809-2090-001

Federal Register Notices

60-Day FRN View Notice
30-Day FRN View Notice

Abstract

The Environmental Protection Agency (EPA) is seeking approval for a generic information collection request (ICR) for the conduct of focus groups and one-on-one interviews related to economics projects primarily for survey development. Focus groups are groups of individuals brought together for moderated discussions on a specific topic or issue. These groups are typically formed to gain insight and understanding of attitudes and perceptions held by the public surrounding an issue. One-on-one interviews, as the term implies, are individual interviews in which a respondent is generally asked to review materials and provide feedback on their content and design as well as the thought processes that the materials invoke. Focus groups and one-on-one interviews (hereafter referred to collectively as focus groups) used as a qualitative research tool have three major purposes: To better understand respondents attitudes, perceptions and emotions in response to specific topics and concepts; To obtain respondent information useful for better defining variables and measures in later quantitative studies; and To further explore findings obtained from quantitative studies. Through these focus groups, the Agency will be able to gain a more in-depth understanding of the publics attitudes, beliefs, motivations and feelings regarding specific issues and will provide invaluable information regarding the quality of draft survey instruments. Focus group discussions are necessary and important steps in the design of a quality survey.

202207-1513-004 Letterhead Applications and Notices Relating to Tax-Free Alcohol (TTB REC 5150/04) TREAS/TTB Active
Extension without change of a currently approved collection
Letterhead Applications and Notices Relating to Tax-Free Alcohol (TTB REC 5150/04)

Key Information

Received 2022-08-31
Concluded 2022-10-19
Expires 2025-10-31
Action Approved without change
OMB Control # 1513-0060
Previous ICR 201904-1513-010

Federal Register Notices

60-Day FRN View Notice
30-Day FRN View Notice

Authorizing Statutes

26 USC 5214, 5271 - 5275 (View Law)

Abstract

While the Internal Revenue Code (IRC) at 26 U.S.C. 5001 generally imposes a Federal excise tax on all distilled spirits produced in or imported into the United States, 26 U.S.C. 5214 provides for the tax-free withdrawal of distilled spirits from distilled spirits plants (DSPs) for nonbeverage purposes, including for use by educational institutions, laboratories, and medical facilities, and by State, local, and tribal governments. At 26 U.S.C. 5271–5275, the IRC also sets permit, bond, formula submission, recordkeeping, and reporting requirements for the use of tax-free distilled spirits, all of which is subject to regulations prescribed by the Secretary. Under those authorities, the Alcohol and Tobacco Tax and Trade Bureau (TTB) regulations in 27 CFR part 22 require users of tax-free alcohol to submit certain letterhead applications and notices, which serve as qualifying documents for specific regulated activities or as amendments to previously filed documents. The collected information is necessary to ensure that the provisions of the IRC related to tax-free distilled spirits are appropriately applied.

202207-3145-001 Presidential Awards for Excellence in Mathematics and Science Teaching (PAEMST): State Coordinators Questionnaire NSF Active
Extension without change of a currently approved collection
Presidential Awards for Excellence in Mathematics and Science Teaching (PAEMST): State Coordinators Questionnaire

Key Information

Received 2022-07-19
Concluded 2022-10-19
Expires 2025-10-31
Action Approved without change
OMB Control # 3145-0241
Previous ICR 201906-3145-003

Federal Register Notices

60-Day FRN View Notice
30-Day FRN View Notice

Authorizing Statutes

42 USC 1861 et seq. (View Law)

Abstract

The Presidential Award for Excellence in Mathematics and Science Teaching (PAEMST) is a White House program established by Congress in 1983 authorizing the President to bestow up to 108 awards each year to teachers of mathematics and science at the elementary and secondary levels. The National Science Foundation administers this program on behalf of the White House, and this request seeks OMB approval to collect information from individuals who act as State Coordinators for the PAEMST Program. State Coordinators administer their state’s efforts in coordinating outreach for state nominations, in addition to mentoring and assisting teachers in the application process for the PAEMST.

202207-1513-002 Alternate Methods or Procedures and Emergency Variations from Requirements for Alcohol Exports (TTB REC 5170/7) TREAS/TTB Active
Extension without change of a currently approved collection
Alternate Methods or Procedures and Emergency Variations from Requirements for Alcohol Exports (TTB REC 5170/7)

Key Information

Received 2022-08-31
Concluded 2022-10-18
Expires 2025-10-31
Action Approved without change
OMB Control # 1513-0082
Previous ICR 201904-1513-007

Federal Register Notices

60-Day FRN View Notice
30-Day FRN View Notice

Authorizing Statutes

26 USC 7805 (View Law)

Abstract

The Internal Revenue Code (IRC) at 26 U.S.C. 7805 authorizes the Secretary of the Treasury to issue all needful regulations to implement the IRC. Under that authority, the Alcohol and Tobacco Tax and Trade (TTB) regulations in 27 CFR part 28 allow alcohol exporters to apply for TTB approval of proposed alternate methods or procedures to, or emergency variances from, the requirements of that part, other than the giving of a bond or the payment of tax. Such applications provide alcohol exporters with operational flexibility and allow them to meet emergency circumstances. TTB review of such applications is necessary to determine that the proposed alternative or variance would not jeopardize the revenue, be contrary to any provisions of law, or unduly hinder the effective administration of the relevant TTB regulations.

202207-1513-005 Distilled Spirits Plant Denaturation Records (TTB REC 5110/04), and Monthly Report of Processing (Denaturing) Operations TREAS/TTB Active
Extension without change of a currently approved collection
Distilled Spirits Plant Denaturation Records (TTB REC 5110/04), and Monthly Report of Processing (Denaturing) Operations

Key Information

Received 2022-08-31
Concluded 2022-10-18
Expires 2025-10-31
Action Approved without change
OMB Control # 1513-0049
Previous ICR 201904-1513-011

Federal Register Notices

60-Day FRN View Notice
30-Day FRN View Notice

Authorizing Statutes

26 USC 5207, 5214 (View Law)

Abstract

The Internal Revenue Code (IRC), at 26 U.S.C. 5207, requires distilled spirits plant (DSP) proprietors to maintain records and submit reports of their production, storage, denaturation, and processing activities, and, at 26 U.S.C. 5214, it authorizes the withdrawal of denatured distilled spirits from a DSP free of tax for certain specified uses, all subject regulations prescribed by the Secretary of the Treasury. Under those IRC authorities, the Alcohol and Tobacco Tax and Trade Bureau (TTB) regulations in 27 CFR part 19 require DSP proprietors to keep certain records regarding their production, loss, receipt, transfer, and withdrawal of denatured spirits. Using the required records, those regulations also require DSP proprietors to report a summary of their daily denaturing (processing) activities to TTB on a monthly basis using form TTB F 5110.43. Because denatured spirits may be removed from a DSP free of tax, a full accounting of a DSP’s denaturation operations is necessary to protect the revenue. The required records and reports allow TTB to detect and prevent diversion of denatured spirits to taxable uses, ensure compliance with Federal law and regulations, and compile industry statistics.

202207-1513-001 Applications, Notices, and Relative to Importation and Exportation of Distilled Spirits, Wine, and Beer, Including Puerto Rico and Virgin Islands TREAS/TTB Active
Extension without change of a currently approved collection
Applications, Notices, and Relative to Importation and Exportation of Distilled Spirits, Wine, and Beer, Including Puerto Rico and Virgin Islands

Key Information

Received 2022-08-31
Concluded 2022-10-18
Expires 2025-10-31
Action Approved without change
OMB Control # 1513-0100
Previous ICR 201904-1513-005

Federal Register Notices

60-Day FRN View Notice
30-Day FRN View Notice

Authorizing Statutes

27 USC 5055, 5056, 5062, 5214 (View Law)

27 USC 5223, 5301, 5314, 5362 (View Law)

27 USC 7652(a) (View Law)

19 USC 1309 (View Law)

Abstract

Chapter 51 of the Internal Revenue Code (IRC) imposes Federal excise taxes on alcohol beverages made in or imported into the United States, while exports of such products from the United States are generally not taxed. In addition, the IRC at 26 U.S.C. 7652 applies an equal tax to such products from Puerto Rico or the U.S. Virgin Islands shipped into the United States, and that section also requires the transfer of most of the taxes collected on such products to the treasuries of those two governments. Under its IRC authorities, the Alcohol and Tobacco Tax and Trade Bureau (TTB) regulations in 27 parts 26, 27, and 28 require persons exporting or importing alcohol beverages from Puerto Rico and the U.S. Virgin Islands to file certain letterhead applications and notices, and to keep certain records, regarding such activities. The collected information is necessary to protect the revenue and ensure compliance with Federal laws and regulations. For alcohol beverages exported or imported from Puerto Rico or the U.S. Virgin Islands, the required information allows TTB to trace shipments of such products, verify excise tax payments and claims for refunds, and calculate payments due to the treasuries of Puerto Rico and the U.S. Virgin Islands.

202207-1513-008 User's Report of Denatured Spirits TREAS/TTB Active
Extension without change of a currently approved collection
User's Report of Denatured Spirits

Key Information

Received 2022-08-31
Concluded 2022-10-18
Expires 2025-10-31
Action Approved without change
OMB Control # 1513-0012
Previous ICR 201904-1513-016

Federal Register Notices

60-Day FRN View Notice
30-Day FRN View Notice

Authorizing Statutes

26 USC 5275 (View Law)

Abstract

While the Internal Revenue Code (IRC) at 26 U.S.C. 5214 allows for the tax-free withdrawal of denatured distilled spirits from a distilled spirits plant (DSP), 26 U.S.C. 5275 requires persons that procure, deal in, or use specially denatured (SDS), or that recover specially denatured or completely denatured distilled spirits, to maintain records and file reports as required by regulation. The Alcohol and Tobacco Tax and Trade Bureau (TTB) regulations in 27 CFR part 20 require persons who use or recover SDS or articles, or who use recovered completely denatured spirits or articles, to file a report using form TTB F 5150.18 once annually or when discontinuing business to account for their use of such denatured spirits in specific approved formulas. The collected information accounts for the use of untaxed distilled spirits and is necessary to ensure that the tax provisions of the IRC are appropriately applied.

202208-0938-024 Minimum Essential Coverage (CMS-10465) HHS/CMS Active
Revision of a currently approved collection
Minimum Essential Coverage (CMS-10465)

Key Information

Received 2022-09-02
Concluded 2022-10-18
Expires 2025-10-31
Action Approved without change
OMB Control # 0938-1189
Previous ICR 201907-0938-007

Federal Register Notices

60-Day FRN View Notice
30-Day FRN View Notice

Authorizing Statutes

Pub.L. 111 - 148 1501 (View Law)

Abstract

The NPRM titled "Patient Protection and Affordable Care Act; Exchange Functions: Eligibility for Exemptions; Miscellaneous Minimum Essential Coverage Provisions" proposes to designate certain types of health coverage as minimum essential coverage. Other types of coverage, not statutorily designated and not designated as minimum essential coverage in this regulation, may be recognized as minimum essential coverage if certain substantive and procedural requirements are met. The proposed rule would require coverage recognized to be minimum essential coverage to offer substantially the same consumer protections as those enumerated in the Title I of Affordable Care Act relating to non-grandfathered, individual coverage to ensure consumers are receiving adequate coverage. The proposed rule would require sponsors of individual coverage that seek to have such coverage designated as minimum essential coverage to adhere to certain procedures. Sponsoring organizations would have to submit to HHS information about their coverage and an attestation that the plan substantially complies with the provisions of Title I of the Affordable Care Act as applicable to non-grandfathered individual health insurance coverage. Sponsors would also have to a notice to enrollees informing them that the plan has been designated minimum essential coverage for the purposes of the individual coverage requirement.

202207-1219-001 Gamma Radiation Surveys DOL/MSHA Active
Extension without change of a currently approved collection
Gamma Radiation Surveys

Key Information

Received 2022-08-29
Concluded 2022-10-18
Expires 2025-10-31
Action Approved without change
OMB Control # 1219-0039
Previous ICR 201904-1219-006

Federal Register Notices

60-Day FRN View Notice
30-Day FRN View Notice

Authorizing Statutes

30 USC 813(h) (View Law)

30 USC 811 (View Law)

Abstract

Regulations 30 CFR 57.5047 require records be kept of cumulative individual gamma radiation exposure to ensure that annual exposure does not exceed 5 Rems. It is intended to protect the health of workers in mines with radioactive ores.

202205-0938-001 Independent Renal Dialysis Facility Cost Report (CMS-265-11) HHS/CMS Active
Reinstatement with change of a previously approved collection
Independent Renal Dialysis Facility Cost Report (CMS-265-11)

Key Information

Received 2022-05-05
Concluded 2022-10-17
Expires 2025-10-31
Action Approved with change
OMB Control # 0938-0236
Previous ICR 201709-0938-009

Federal Register Notices

60-Day FRN View Notice
30-Day FRN View Notice

Authorizing Statutes

Pub.L. 110 - 275 153 (View Law)

42 USC 1395g (View Law)

Abstract

CMS requires the Form CMS-265-11 to determine an ESRD facility’s reasonable costs incurred in furnishing medical services to Medicare beneficiaries. ESRD facilities paid under the ESRD prospective payment system (PPS) may receive reimbursement in addition to the ESRD PPS payment for Medicare reimbursable bad debts. CMS uses the Form 265-11 for annual rate setting; payment refinement activities, including developing a ESRD market basket; and Medicare Trust Fund projections; and to support program operations. Additionally, the Medicare Payment Advisory Commission (MedPAC) uses the cost report data to calculate Medicare margins (a measure of the relationship between Medicare’s payments and providers’ Medicare costs) and analyze data to formulate Medicare Program recommendations to Congress.

202207-1210-001 Access to Multiemployer Plan Information DOL/EBSA Active
Extension without change of a currently approved collection
Access to Multiemployer Plan Information

Key Information

Received 2022-08-19
Concluded 2022-10-17
Expires 2025-10-31
Action Approved without change
OMB Control # 1210-0131
Previous ICR 201906-1210-009

Federal Register Notices

60-Day FRN View Notice
30-Day FRN View Notice

Authorizing Statutes

29 USC 1021(k) (View Law)

Abstract

To provide certain actuarial and financial information to multiemployer defined benefit pension plan participants and beneficiaries, employee representatives, and any employer that has an obligation to contribute to such a plan.

202204-0938-004 Data Use Agreement (DUA) Form, Research Identifiable Files Request Packet Packet, and Data Management Plan (CMS-R-235) HHS/CMS Active
Revision of a currently approved collection
Data Use Agreement (DUA) Form, Research Identifiable Files Request Packet Packet, and Data Management Plan (CMS-R-235)

Key Information

Received 2022-04-27
Concluded 2022-10-17
Expires 2025-10-31
Action Approved without change
OMB Control # 0938-0734
Previous ICR 202005-0938-003

Federal Register Notices

60-Day FRN View Notice
30-Day FRN View Notice

Authorizing Statutes

5 USC 552(a) (View Law)

Abstract

CMS is permitted to disclose data files for approved research purposes in compliance with 45 45 CFR 164.512(i). Researchers requesting research identifiable files (RIF) must, as part of the request process, complete a research request packet that provides CMS with information pertaining to the research study, including describing how the research results/findings will be disseminated, as well as the data files being requested. Should CMS approve the research request, the data requestor enters into a Data Use Agreement (DUA). This data collection is necessary to ensure that disclosures of data for research purposes comply with federal laws and regulations as well as CMS policy. Researchers requesting RIF files also must complete a Data Management Plan Self-Attestation Questionnaire (DMP SAQ). A DMP SAQ is required each time a DUA is established. Both the DUA and the DMP SAQ forms are valid for one year from the date of approval and are renewable at expiration. If the environment described in a DMP SAQ is the same for multiple DUAs from a single organization, the same DMP SAQ can be used across the DUAs, provided it has not expired. The DMP SAQ is a technical, evidence basedevidence-based questionnaire that DUA users must complete as part of the data request packet. The DMP SAQ will enable CMS to evaluate researcher data systems to ensure that CMS data are adequately secured and appropriately protected, as per the Privacy Act and the HIPAA Privacy Rule. The DMP SAQ also allows CMS to measure compliance through the implementation of security and privacy controls as outlined in the National Institute of Standards and Technology (NIST) Special Publication 800-53 and the Centers for Medicare & Medicaid Services (CMS) Information Security and Acceptable Risk Safeguards (ARS). The second component of the DMP SAQ is to provide ongoing oversight. All organizations will be subject to routine audits of the environments used to store and process CMS data, as described in their organizational-level DMP SAQ.

Why They Are Important

ICRs play a vital role in ensuring transparency and accountability in federal data collection. When federal agencies collect information from 10 or more "persons" (which includes individuals, businesses, and state, local, and tribal governments), they must submit an ICR to ensure that it fulfills their statutory missions, avoids unnecessary or duplicative requests, and minimizes burden on the American public. Additionally, Federal Register Notices (FRNs) and the opportunity for public comments provide a formal way for the public to be informed of proposed ICRs and participate in the process.

ICRs also serve as a key resource for tracking changes to federal data collections. The availability of detailed documentation, such as data collection instruments and methodologies, allows the general public to identify revisions in a timely manner. These may include revisions prompted by Executive Orders or statistical policies like OMB's Statistical Policy Directive No. 15 (SPD 15), which are often submitted as "nonsubstantive" or "nonmaterial" changes to a currently approved collection.[1] Furthermore, ICRs can help determine if a data collection has expired without renewal or has been intentionally discontinued. By reviewing ICRs, the public can better understand what data is being collected, how it evolves over time, and whether data collections have become inactive–often in response to shifting priorities and updated standards.

How To Use The Tool

The ICR tracking tool offers a user-friendly view of ICRs that have been recently submitted, reviewed, or are nearing expiration. By aggregating key data from individual ICRs, the tool allows users to view the current status of each request, including submission, conclusion, and expiration dates, details on whether any changes were made, authorizing statutes, and more. Users can search for specific information and filter results based on various criteria. If seeking additional information, various text fields are hyperlinked to the full ICR on RegInfo.gov and associated resources. The tool is updated on a daily basis to reflect the most current information available. Column descriptions are available below the table.

Column Name

Definition

Categories Include

ICRReferenceNumber

The ICR Reference Number uniquely identifies each ICR review. This number is assigned by the OIRA system when the ICR is created.

ICR Reference Numbers are formatted YYYYMM-NNNN-XXX where YYYYMM is the month of origin, NNNN is the agency/subagency code, and XXX is a 3 digit sequential number assigned per creation per month.

N/A

ICRTitle

The title of the information collection. If the submission is a revision to a currently approved collection, the title is the name of the overall collection rather than the name of the change taking place.

N/A

DateReceived

The date OIRA received the ICR submission from the agency.

N/A

OMBControl

OIRA assigns an OMB Control Number to an Information Collection Request (ICR) upon its first arrival. The same OMB Control Number is used for each review of the ICR.

OMB Control Numbers are formatted NNNN-XXXX, where the NNNN is the agency/subagency code, and the XXXX is a sequential number uniquely identifying the Collection within the agency/subagency’s ICRs.

N/A

DateReceived

The date OIRA received the ICR submission from the agency.

N/A

PreviousICRReferenceNumber

The reference number of the ICR that immediately preceded the current one.

N/A

AgencySubagency

The federal agency and specific subagency, if applicable, that submitted the ICR.

N/A

Abstract

A brief statement describing the need for the collection of information and how it will be used.

N/A

RequestType

Describes the purpose of the agency's submission.

  • "Extension without change of a currently approved collection"
  • "Existing collection in use without an OMB Control Number"
  • "Reinstatement with change of a previously approved collection"
  • "New collection (Request for a new OMB Control Number)"
  • "No material or nonsubstantive change to a currently approved collection"
  • "Revision of a currently approved collection"
  • "Reinstatement without change of a previously approved collection"
  • "RCF Recertification"
  • "RCF No Material or nonsubstantive change to a currently approved collection"
  • "RCF New"

TypeOfReviewRequest

Indicates the specific type of action being requested for review.

  • "Regular"
  • "Emergency"
  • "Delegated"

Status

Indicates the current stage of the ICR in OIRA's review process.

  • "Received in OIRA" for ICRs currently under review by OIRA
  • "Active" for ICRs that are currently approved for use by agencies
  • "Historical Active" for previous reviews of ICRs that are currently in the active inventory
  • "Historical Inactive" for previous reviews of ICRs that are not currently in the active inventory
  • "PreApproved" for ICRs that will become active once the Final Rule of their associated rulemaking has been published

ConcludedDate

The date OIRA completed its review of the ICR.

N/A

ConclusionAction

OIRA's final decision about the ICR.

  • “Comment filed on Interim Final Rule”
  • “Comment filed on Interim Final Rule and continue”
  • “Disapproved”
  • “Approved without change”
  • “Approved with change”
  • “Comment filed on proposed rule”
  • “Preapproved”
  • “Withdrawn”
  • “Withdrawn and continue”
  • “Not subject to PRA”
  • “Not subject to PRA and continue”
  • “Improperly submitted”
  • “Improperly submitted and continue”
  • “Delegated”
  • “Comment filed on proposed rule and continue”
  • “Disapproved and continue”
  • “Returned - Improperly Submitted”
  • “Returned to Agency for Reconsideration”
  • “Returned - Outside Generic Clearance”
  • “Approved”

CurrentExpirationDate

The date the ICR is set to expire unless it is renewed.

N/A

AuthorizingStatues

Names of federal laws that authorize the agency to collect the information.

N/A

AuthorizingStatuesDetails

Additional details about the legal authority for the information collection, including a URL linking to the full text.

N/A

CitationsForNewStatutoryRequirements

Legal citations that have introduced new or modified statutory requirements since the last ICR submission.

N/A

FederalRegisterNotices

Lists citations of 60-day and 30-day notices published in the Federal Register.

N/A

PublicCommentsReceived

Indicates whether any public comments were received during the Federal Register notice period.

N/A

InformationCollections

Lists the individual information collections associated with the ICR. Each collection includes metadata such as the title, a URL to the collection, the form number (if applicable), and a URL to the form.

N/A

RequestType Filters

1. Select "New collection (Request for an OMB Control Number)" for collections that had not previously been used or sponsored by the agency.

2. Select "Extension without change or a currently approved collection" for collections where the agency wished only to extend the approval of an active collection past its current expiration date without making any material change in the collection instrument, instructions, frequency of collection, or the use to which the information is to be put.

3. Select "Revision of a currently approved collection" for collections where the agency request included a material change to the collection instrument, instructions, its frequency of collection, or the use to which the information is to be put.

4. Select "Reinstatement without change of a previously approved collection" for collections which previously had OMB approval, but the approval had expired or was discontinued before this submission was made, and there is no change to the collection.

5. Select "Reinstatement with change of a previously approved collection" for collections which previously had OMB approval, but the approval has expired or was discontinued before this submission was made, and there is some change to the collection.

6. Select "Existing collection in use without OMB control number" when the collection is currently in use but does not have an OMB control number.

7. Select "No material or nonsubstantive change to a currently approved collection" for collections which introduce minor changes to the ICR, but do not extend the expiration date of the collection.

8. Select "RCF No material or nonsubstantive change to a currently approved collection" for RCF collections that introduce changes to the usage of an active RCF.

9. Select "RCF New" for RCF collections that are the initial usage of the Common Form Host ICR by the using agency.

10. Select "RCF Recertification" for RCF collections that had been recertified due to changes in its related Common Form Host ICR.

[1] "Nonsubstantive" and "nonmaterial" changes introduce minor modifications to the ICR but do not extend the collection's expiration date or require a public comment period.

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